The importance of the first session and how to create the ground basis

This article is dedicated to all biofeedback therapists. We’ll give you our personal insight on how to set up the first session with a patient, how to lay the groundwork before starting and how to use demographics and many other things. And last but not least, how to also close your first session. 

Hopefully, this will be of use to you, in your future sessions. You know what they say, the first step is the hardest, right? Not to worry, this article will help you organize your practice in order to have a successful biofeedback therapy session. 

Setting up the first session

First of all, let’s review that biofeedback is a non-invasive method of diagnosis and treatment. 

It can be used on a wide range of patients (including children and the elderly), except for pregnant women or people suffering from heart, lung or nervous system disorders. It is a rapid method of diagnosis and treatment, which is achieved in a relatively short time. 

A biofeedback session lasts an average of 30 minutes up to 1 hour. Initially, an anamnesis and a clinical consultation are performed, then the diagnosis based on biofeedback takes place. The patient lies down and an electrode is attached to the skin. He or she must not wear objects with electromagnetic potential (a pacemaker or mobile phone) or stand near other people, so as not to allow interference of their electromagnetic field with the patient. Each area and organ is analyzed from an electromagnetic point of view, and the device detects oscillations down to the molecular level.

There are many ways of working on a client, especially if you consider the uniqueness of each person and their issues. But today our focus is your first session, your success with your client, and your practice.

So how do you prepare for your first session?

The first thing you need to ask yourself is “would you go to you?

This is very important because you need to create the environment that you would go to, in your office. So respect the client with cleanliness, neatness. These are all important details. Extra things like aromatherapy, music playing in the background, are add-ons for when a person first comes into your office. Paying attention to details is what creates the precedent of professionalism in your practice. 

How to create the ground basis

Ok, so in the first session, you have a limited amount of information on your client therefore it is very important to obtain as much information as possible within the time limit that you have. So when you first book your client for the first appointment, the first thing you need to ask is ‘who referred them to you?’ 

This is basic because your best marketing is referrals. We all know that a satisfied client is the best business strategy because they start talking about the good service they received in your sessions and they bring you more people. 

The next thing that you have to find out when they call to book an appointment, is what their main issue is. You can actually ask for basic examinations (blood, urine, etc). These examinations set a marker of where you start your therapy. Do you know why? Because as you continue with their therapy, they will also follow up on their examinations and that is proof of how things are coming along. 

Then, you must respect the time limit set for the first biofeedback therapy session. Respect their time and yours. Make a program, a plan on what you’re going to work on, and how to ease their main symptoms. Also, make sure to inform them to be 10 minutes earlier, so they have time to fill out all the special forms you will give them – meaning their medical history, any medication info, a consent form about what you do and what biofeedback is, a GDPR form, etc. It is of course extremely important that you document everything you do.

So as soon as they are done, at this point, you are ready to enter the information into the software. 

The devices used in a biofeedback session

We like to state that QUANTUM MEDICAL is the future of computerized biofeedback systems. 

The devices we work with and we also recommend for your first session are: 

  • The NUCLEUS – our flagship quantum biofeedback device. The electro-stimulation capacities of the device are greatly improved with the newly built-in Signal Generators that provide a 3-Dimensional view for the therapist. 
  • The ED-X – an automatic, computer-operated non-invasive device. It combines all biofeedback applications into a unique device created for body analysis and energy balancing.

They are both subconscious stress detection and reduction systems that measure electro-physiological reactions and patterns through a “harness” of electro-magnetic electrodes attached to the head, ankles and wrists, which are cataloged, tabulated, and fed back to the individual without he or she is aware of any effect or sensation.

So when you enter the device’s matrix, you’ll first put in all the client’s information (Demographic, Patient Data). Then you’ll click the Save Current Patient button and you also have the option to load a picture, to make things easier when you’ll have more patients. 

Since today we’re talking about how to go over a first session, you can check out more about the biofeedback devices right here

So after all this information is put into the device’s matrix, the Calibration process can begin. As a side note, it is always good to have a Word document open so you can print screen everything that comes up in the matrix because it’s very important to document what you are doing and what you see in every session. This shows professionalism and you can also send this info to your client, the print screens, and different readings from the biofeedback device. 

But you should always keep a record for yourself, on everything that you are doing, with each client. 

After going through Calibration, another important thing you need to do in the first session is go through EEG (electroencephalogram) and ECG (electrocardiogram), because they give you information about how stressed the patients are and any information that they forgot to mention on their medical history form, can come up here. Also, this is proof for your client that you are actually measuring something. You can also copy and paste these results in the Word document we were mentioning above. 

As you can see, the first session is very important since it can be the ground basis for your future sessions with a client. The first and main information is collected here and they set the base for establishing how the next sessions will proceed. In the device’s matrix, we need to close a session with the Test VARHOPE Improvement. This is very important because it will show us how effective we were in our session. People usually love seeing what percentage they got. For example, if you have a 51% improvement on a first session, that’s actually fantastic! 

And one more item we need to check off the list before we close our first session, is, of course, booking the next appointment. We can do this by clicking the ED-X device main bar, choosing the Report button and we’ll see the next visit. For example, the ED-X could tell us to book in 1 week. So first we confirm with the client that booking the next session in 1 week is ok with them, and then we book it. 

Hopefully, this article was helpful in creating a better understanding of your first biofeedback session. Remember, we all started somewhere so continued practice and experience make perfect! 

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